In Manager01 mailbox either using Outlook Web App or Outlook client a message starting with the subject Approval requested: will be found in the Inbox. Now that we have the Transport Rule created, we can use User01 to send a message to one of the Directors of the company which in our scenario is the mailbox Director01, as shown in Figure 05.Р В РІР‚СњР вЂ™Р’В«ased on the set rule, the message wonР В Р вЂ Р В РІР‚С™Р Р†РІР‚С›РЎС›t be delivered to the recipient but the message must be approved first by its manager which is Manager01 mailbox. New-TransportRule Р В Р вЂ Р В РІР‚С™Р Р†Р вЂљРЎС™Name Р В Р вЂ Р В РІР‚С™Р РЋРЎв„ўName of the Transport RuleР В Р вЂ Р В РІР‚С™Р РЋРЎС™ Р В Р вЂ Р В РІР‚С™Р Р†Р вЂљРЎС™Enabled $true Р В Р вЂ Р В РІР‚С™Р Р†Р вЂљРЎС™FromMemberOf Р В Р вЂ Р В РІР‚С™Р РЋРЎв„ў Р В Р вЂ Р В РІР‚С™Р РЋРЎС™ Р В Р вЂ Р В РІР‚С™Р Р†Р вЂљРЎС™SentToMemberOf Р В Р вЂ Р В РІР‚С™Р Р†Р вЂљРЎС™ModerateMessageByManager $true Another option is forward the message to the senderР В Р вЂ Р В РІР‚С™Р Р†РІР‚С›РЎС›s manager for moderation and this one is that we are going to use.Р В РІР‚СњР вЂ™Р’В®xchange Server 2010 also improved the way to manage Transport Rules using Exchange Management Shell, now we can use a single line to create a Transport Rule, for example to create the Transport Rule that we have just created above, we could have used the following cmdlet instead: We have two options which are (Figure 04): forward the message to address for moderation where we can define a specific address and this option can be okay if you donР В Р вЂ Р В РІР‚С™Р Р†РІР‚С›РЎС›t change too often the Manager of the department, at least make sure that the Transport rule is updated in case of any change in the departmentР В Р вЂ Р В РІР‚С™Р Р†РІР‚С›РЎС›s manager. A simple way to do that is check the options from a member of distribution list and sent to a member of distribution list, as shown in Figure 03. The key point here is to make sure that all Finance guys belong to the Finance group and the same for Directors members into the Directors group. We have a couple of options here but based on our scenario we want to make sure that any employee that belongs to the Finance Department when they try to send messages to any member of the Directors then the moderation will occur.

The first page of the wizard, letР В Р вЂ Р В РІР‚С™Р Р†РІР‚С›РЎС›s name our new transport rule as Moderate Р В Р вЂ Р В РІР‚С™Р Р†Р вЂљРЎС™ Finance Department and letР В Р вЂ Р В РІР‚С™Р Р†РІР‚С›РЎС›s click Next.

In this scenario we can use the following steps to create a Transport Rule to meet our requirements: LetР В Р вЂ Р В РІР‚С™Р Р†РІР‚С›РЎС›s make sure that all messages from Finance department to the directors group are not sent immediately but instead the messages will be moderated by the current Manager of Finance area. If you are using just Distribution Group moderation then it becomes tougher to control because it will take action only when the message is addressed to the group not to a specific individual. For example, you can manage messages sent to a member of a specific Distribution Group. One of the advantages of using Transport Rules instead of Distribution Groups is that you can moderate any messages based on your Transport Rule conditions. Using Manager Attribute to moderate messagesР В Р вЂ Р В РІР‚С™Р вЂ™Р’В¦

If your company uses the Manager attribute properly it will be easier to control some Transport Rules because they can be based on that attribute, however, if your company is too big or you donР В Р вЂ Р В РІР‚С™Р Р†РІР‚С›РЎС›t have the habit to configure it we can use a fixed address for moderation purposes and in that case you always have to remember to change the Transport Rule when a new moderator is required. User01 and User 02 have Manager01 as their Manager configured in Active DirectoryР В РІР‚СњР В РІР‚С›ll users have their manager configured properly in their Active Directory attributes, as shown in Figure 02. All companyР В Р вЂ Р В РІР‚С™Р Р†РІР‚С›РЎС›s directors belong to this group

Exchange 2010 transport rules